Oxford Lindy Hoppers Privacy Policy

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Introduction

Oxford Lindy Hoppers (OLH), like many other organisations, has to abide by the incoming data protection regulations, including The General Data Protection Regulation (GDPR), which is effective from 25 May 2018.

This policy describes how OLH collects, uses discloses and transfers the Personally Identifiable information (Personal Data) that you provide to us.  OLH understand how important your personal data is; we take this responsibility seriously and will always follow this policy and process Personal Data fairly and lawfully.  This relates to Personal Data only.  Non-personal data cannot be specifically identified as a person and therefore , we may use it for any lawful purpose.

Consent

When you contact OLH, register for an event, fill in a registration form, or enter into a business relationship with OLH, we may collect or hold Personal Data or Business Data.   When OLH collects Personal Data from you we will let you know why we are collecting this information, how it will be used and will ask your consent to do this.

OLH may also fairly and lawfully process Personal Data when you contact us or send us information without OLH asking for it.

The information that we collect

When you register for an OLH event or fill in a registration form, we collect and use the following types of information in a fair and lawful way.

Dancers:

OLH will collect Personally Identifiable infomation or, Personal Data, from you only when you voluntarily provide this information.  The information that we collect may include, for example, but not limited to, information such as your name, address, email address, postcode and other Personal Data.

OLH may also hold Personal Data when you contact us or send us information without OLH asking for it.  We may also hold and use this data only for the specific reason it was supplied.

Musicians, Teachers and other suppliers:

OLH will collect Personal Data or Business Data from you only when you voluntarily provide this information.  This may include, for example, but not limited to information including your name, address, email address, postcode, bank details, and the services that you provide.

OLH may also hold or process Personal or Business Data when you contact us or send us information without OLH asking for it. We may also hold and use this data only for the specific reason it was supplied.

How OLH will use your information

OLH will use the Personal Data that we collect in a way, which is consistent with this policy in the following ways:

  • For specific reason – When you provide Personal Data for a specific reason, we may use the Personal Data for that purpose.
  • Organisation and operation of our events – Personal or Business Data may be collected and used by OLH for the purposes of operating and managing our events including registrations and the sale of tickets and merchandise.
  • Marketing and promotion  – OLH may use your Personal Data for marketing and advertising purposes where we have obtained your specific consent and believe that these will be of interest to you.

OLH will not use your information for any purpose, which is not consistent with this policy without your consent.

OLH only share your Personal or Business Data under the following circumstances:

  • When you agree to us sharing your information.
  • To respond to specific issues that you raise
  • Compliance with a legal or regulatory obligation, to protect our own rights or those of  a third party.
  • When making a claim in relation to our Public Liability Insurance

Third Parties

OLH will, from time to time, use third party providers such as ticketing suppliers to provide services to us.  These organisations may collect and process Personal Data on behalf of OLH for specific purposes. These organisations may also process your Personal Data in accordance with their own policies.  We will never sell, or draw any financial gain, from your information.

Accessing, editing or deleting Personal or Business Data

You have the right to access, edit or delete the Personal Data that OLH holds about you as described in this policy; you can contact us on oxfordlindyhoppers@gmail.com. 

You should be aware that some OLH might need to hold data to manage our events, to meet legal requirements, or to meet other fair and legal uses.

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